Software License: What You Need to Know
Towing the line when it comes to software licensing can be a slippery slope for lots of businessmen. Things even get more convoluted when you toss in other technologies like cloud and virtualization. Discussed in this article are the downfalls any wise business man should be wary about in terms of software license.
Misuse by employees is part of the reasons why businesses overuse software licenses after they either intentionally or unintentionally fail to comply with license guidelines after installing. The sharing of software copies and use of software that is pirated are some relevant examples that illustrate when employees will at times operate against what the guidelines stipulate. Ensure that all staff refrain from unauthorized software installation if you desire to keep issues at bay.
Virtualization is what most companies are fond of these days and this comes as no surprise as it keeps expenditure down by not having to purchase new hardware every so often. With server virtualization comes a new set of rules in most cases. As a way to ensure you are never at loggerheads with your vendor, ensure that you go through virtualization license rules.
It is on the same note that cloud technology comes with its own rules of engagement. Cloud computing definitely has its advantages as a business owner but this can also land you in trouble if caution is thrown to the wind. Cloud technology somewhat transitions substantial powers from the IT department to the end use who is probably not familiar about licensing restrictions.
Experts say that a substantial number of employees do not deny having shared login details. Now that most vendors will only charge on the basis of resources use, such as disk space, they will not take issue with this. On the other hand, some vendors will take offense when accounts are shared as this is what they will consider as an act of software piracy. Make inquiries about this before employees make a habit out of username/password sharing.
Proper oversight is necessary when it comes to business and it is no different in this case. It would be good to ensure there is compliance at all times by keeping track of software use. Obey the experts advice by having audits done every so often in order to detect non-compliance before your vendor gets wind of this.
A good way to make auditing easy is having a central software repository. This can be a big time and money saver as you will be able to easily access all your licenses should the vendor request for an audit. Wrapping your fingers around this need not be an arduous task thanks to the likes of software escrow service. Read this in case you need more information about this.
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